Finance & Human Resource Assistant

Financial Assistant is responsible for providing support to the Director of Finance for day to day financial transactions. The position involves, maintaining financial reports and managing invoices.

Duties And Responsibilities

Finance Department

• Record journal vouchers/cash receipts in the school’s accounting system
• Write up cash receipts for checks received as needed.
• Assist in preparing for the closing at the end of the month
• Update financial spreadsheets with daily transactions
• Support monthly payroll and keep organized records
• Record accounts payable and accounts receivable
• Process invoices and follow up with clients, suppliers and partners as needed
• Provide administrative support during budget preparation
• Participate in quarterly and annual audits
• Assist Finance Director in gathering data for annual budget preparation.
• Receive fees from Students/Parents
• Research accounting record coding errors monthly and make corrections.
• Correct any miss-payments made. Take phone calls from parents troubleshooting any issues.
• Run financial reports, scan for accounts out of available funds, and file reports
• Communicate with Finance Director regarding errors found with deposits during bank statement reconciliation
• Follow-up and bill all purchase orders received by employees
• Adhere to all school/SEC/Ministry of Health’s health and safety policies.
• Other duties as assigned by the Finance Director, which are consistent with the general, requirements, and qualifications of the position
  
  

HR Department

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support
• Compile and update employee records (hard and soft copies)
• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
• Schedule meetings, interviews and HR events
• Update records of new staff.
• Coordinate communication with candidates and schedule interviews
  
  

Qualifications:

• Bachelor’s degree in Finance & Accounting is required.
• A minimum of three (3) years of experience as Finance Assistant or similar role
• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (Peach Tree)
• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors
  
  

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