Job Summary:
Provides high-level administrative support to ensure the efficient operation of the GM’s office. Requires discretion, initiative, and the ability to manage multiple tasks with professionalism and confidentiality.
Key Responsibilities:
- Act as the point of contact between the General Manager and internal/external stakeholders.
- Manage the General Manager’s calendar, schedule appointments, and coordinate meetings.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Maintain and organize files, records, and documents in a confidential and systematic manner.
- Attend meetings, take minutes, and follow up on action items.
- Handle travel arrangements including flights, accommodation, visas, and itineraries.
- Screen and prioritize emails, calls, and requests directed to the General Manager.
- Coordinate and communicate effectively with department heads and other staff.
- Assist in planning and organizing company events, business reviews, and presentations.
- Monitor and replenish office supplies for the executive office.
- Perform other administrative and secretarial duties as assigned.
- Performs other duties assigned.
Requirements:
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- At least 3 years proven experience as an executive assistant, secretary, or in a similar role.
- Experience in the F&B, hospitality, or corporate sector is an advantage.
- Knowledge of document management and filing systems.
- Time management and proactive problem-solving skills.
- Excellent verbal and written communication skills in English (Arabic is a plus).
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Discretion and confidentiality are essential.
- Professional appearance and demeanor.
- Ability to work under pressure and meet deadlines.
- With Valid QID and NOC.
Job Type: Full-time
Application Question(s):
- You can join Immediately?
- How much is your expected salary?
- How many years experience as a Personal Assistant / Secretary?
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