Job Summary:
We are looking for a professional and highly organized Receptionist/Secretary to manage front desk responsibilities and office administration. The ideal candidate will be the first point of contact for visitors, ensuring a welcoming and efficient office environment.
Key Responsibilities:
· Communication Management: Act as the primary liaison for internal and external stakeholders. Screen and prioritize incoming communications, ensuring effective and timely information flow across departments and with executive leadership.
· Executive Support: Coordinate meetings, conferences, and events for the CEO and other C-level executives, including agenda preparation, logistics, and follow-up documentation.
· Reception Duties: Welcome and assist visitors, providing professional and courteous front desk experience.
· Call and Correspondence Handling: Manage incoming phone calls, emails, letters, and packages, directing them appropriately.
· Record and Document Management: Maintain and regularly update office records, databases, and documentation to ensure accuracy and accessibility.
· Office Supplies and Inventory: Monitor inventory levels and place orders for office supplies as needed.
· Scheduling and Coordination: Organize meetings, appointments, and office-wide activities to ensure optimal workflow.
· Office Maintenance: Oversee the condition of the office, arrange necessary repairs, and ensure a safe, compliant, and pleasant working environment.
· HR Support: Assist with the implementation and updating of office policies and provide onboarding support for new employees.
· General Administrative Support: Provide comprehensive administrative assistance to team members and departments as required.
Qualifications & Requirements:
- Education: Bachelor’s degree in business administration, Law, or a related field. Legal qualifications are a plus.
- Experience: Proven experience in office administration, contract management, or receptionist duties.
- Languages: Fluency in English (written & spoken, Proficiency in Arabic is an added advantage.
- Skills: Strong communication, organizational, and multitasking skills.
- Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Working Hours:
- Saturday to Thursday | 8:00 AM – 5:30 PM
Job Type: Full-time
Pay: From QAR2,500.00 per month
Language:
- English (Required)
Application Deadline: 30/06/2025
Expected Start Date: 01/07/2025