Job Overview:
We are seeking a detail-oriented and proactive professional to manage and coordinate the end-to-end order execution process for equipment supply. The role involves reviewing customer purchase orders, processing internal orders to OEMs, and ensuring timely delivery and invoicing. The ideal candidate will be responsible for maintaining accurate order status updates, coordinating with logistics partners, and handling financial documentation including Letters of Credit and AR/AP matters. Strong communication, organizational skills, and the ability to multitask in a fast-paced environment are essential. This position plays a critical role in ensuring customer satisfaction and operational efficiency across internal and external stakeholders.
Job Role:
- Receive the Customer Purchase Order (PO) along with all supporting documents from the Proposals Engineer and review thoroughly to ensure complete understanding of the requirements—attention to detail is critical.
- Process internal Purchase Orders to Original Equipment Manufacturers (OEMs), obtain Order Acknowledgements (OAs) from OEMs, and share our OA with the customer.
- Follow up on order deliveries and coordinate shipment collections and dispatches.
- Provide timely order status updates to both internal and external stakeholders.
- Coordinate with the Finance team for the establishment of Letters of Credit (LCs).
- Ensure timely invoicing of delivered orders.
- Manage Accounts Receivable (AR) and Accounts Payable (AP) matters.
- Efficiently handle the end-to-end management and documentation of all equipment supply orders.
- Liaise with freight forwarders and customs clearing agents to ensure smooth logistics operations.
- Participate in internal and external meetings as required.
Requirements
Required Qualification:
Bachelor’s degree in business studies, Commerce, or a related field.
Experience Required:
1 to 2 years of relevant experience.
Skill Set:
Strong analytical skills, excellent written and verbal communication, well-organized with the ability to multitask, and a collaborative team player.
