Reporting structure
Reports To
Head of Payment Services
Direct Reports
NIL
** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **
Job Summary and Purpose
Assist in handling the payroll process through accurately processing payments to employees, per diem payments, Leave/Final settlements, off-cycle payments and payroll for NAKILAT, Subsidiaries, and its Joint Venture companies’ employees on a timely basis and as per applicable rules and regulations.
Accountabilities
Payroll-related and Staff Payments:
1. Prepare and generate approved payroll-related reimbursement claims (Medical, Educational assistance, car loans, furniture allowances etc.), Loans, advances and annual benefit entitlements followed by related P&P.
2. Process monthly regular payroll & payments of Nakilat, Joint Venture Companies, and its subsidiaries.
3. Payroll payments of entire Seafarers by coordinating with Marine Personal Department and Treasury.
4. Track all types of employees’ advances accurately and efficiently process applicable payments or deductions.
5. Continuously update and reconcile the general ledger with all posted payroll-related financial transactions.
6. Calculate and generate pension fund transfers for Qataris and GCC Nationals upon securing applicable approvals.
7. Update and process applicable claims additional payments such as Air tickets, leave bonus etc. in SAP.
8. Coordinate with applicable stakeholders to calculate and process approved per diem and advance payments in compliance with applicable policies and procedures.
9. Execute internal orders to generate Invoices to Joint Venture Companies related Payroll and Time writing invoices on monthly basic.
10. Compete recording of expenses in SAP subject to amortization schedules and list of open item with detailed list.
11. Ensure monthly provisions are recorded in SAP related to employees End of service Benefits and any others applicable.
12. Coordinate with HR/ER for preparation of draft final settlement by applying eligible allowances and deductions and process final pay after the relevant approvals.
13. Assist Lead of Payment Service to finalize monthly regular payroll process and related updates.
14. Managing internal and external audit, schedules, and related reports
15. Assist and perform other duties assigned by Lead of payment services.
16. Generating/ preparation of reports to support Annual Manpower budget.
Generic Accountabilities:
Safety, Health, Environment & Quality (SHEQ):
17. Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
18. Prioritizes his own and his colleagues’ wellbeing while maintaining a safe and healthy work environment. Adheres to all health & safety protocols, participates in wellbeing & wellness programmes, and promptly reports any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.
Policies, Systems, Processes & Procedures:
19. Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.
Others:
Carry out any other duties as directed by the Head of Payment Services.
Key Result Areas
- Implement accounting practices and procedures.
- Maintain payroll confidentiality.
- Timely and accurate disbursement of payroll transactions
- Compliance with all accounting standards
- Timely disclosure of accurate SAP reports
- Identify variations
Qualifications and Experience
Qualifications:
- Bachelor’s degree in Accounting, Finance or any related field in Finance.
Experience: - 2 - 3 years of related experience in a similar position, preferably in a similar industry.
- Knowledge of SAP Payroll and SAP HR.