Major Responsibilities:
1. Bookkeeping and reconciliation of assets and records
- Perform asset bookkeeping related works such as identifying assets pending for capitalization, validating them with the documents related to the asset, updating the records with transfers and retirements.
- Coordinate overall monthly close process, including importing, reviewing and posting of journals.
- Reconciling various accounts of inventory and fixed asset with other related modules.
- Perform asset capitalization process and procedure.
- Monitor and report inventory and fixed asset transactions and develop inventory and fixed asset analysis reports.
2. Asset Controlling:
- Assigning and monitoring the custodianship
- Recording asset transfers and retirements and accordingly updating the custodianship
- Tracking of assets from procurement until retirement.
- Monitoring the working of Gatepass and the Entry and Exit registers at the gates and to ensure the system is working fine.
- Monitor the slow moving, non-moving, obsolete and expired items.
3. Fixed Asset Tagging, Physical Verification and Audit
- To tag the new assets and ensure the asset tagging is upto date.
- Plan coordinate and perform random and periodic physical inventory and fixed asset counts and scrutinize the variances and execute necessary corrective actions
- Generate periodical reports on inventory and fixed asset discrepancies and resolve.
- Verification of assets which are transferred and are meant for disposal
- Initiate any procedural changes required for better practice based on the variance analysis and outcome
- Ensure the policies and procedures related to inventory and fixed assets are followed properly throughout the organization
- Assist the inventory and asset verification team, internal and external auditors for annual statutory audits
Qualification:
- Bachelors degree in accounting and finance from a recognized university
- Preference will be given to candidate having Masters in Materials Management or Supply Chain Management or with Supply Chain Management professional Certification like CPIM, CSCP and CPSM or masters in management
Experience and Knowledge Requirement:
- Eight or more years of total experience. Out of which five or more years of experience in Fixed Asset and/or in Supply Chain Management
- Five or more years of accounting experience in Qatar
- Five or more years of accounting experience in Hospital/Healthcare environment
- Proven experience within a high volume of Inventory or Fixed Asset environment
- Experience with recognised ERP system like Oracle, SAP etc. for a minimum of 5 years
- Proven experience of closing of books of accounts in General Ledger Oracle EBS
- Experience in working with internationally accepted accounting principles
- Knowledge of Arabic Language is a must
Skills Requirements:
- Solid working knowledge of Microsoft Word, Excel, Powerpoint and Outlook
- Strong interpersonal skills and good communication skills in Arabic and English
- High level of analytical and problem solving skills
- Adequate presentation skills for educating clients on procedures to be followed
- Good planning and organisational skills to balance prioritize work
- Qatar Driving License is a must