Supply Chan Executive/Procurement Officer

Job Title: Procurement Officer – Food & Beverage (F&B)Job Criteria1. Education & Qualifications

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional certification (e.g., CIPS, CPSM, or equivalent) is an advantage.
• Knowledge of food safety standards (e.g., HACCP, ISO 22000) preferred.

2. Experience

• 2–4 years of relevant experience in procurement or purchasing, preferably in the F&B or hospitality sector.
• Experience dealing with suppliers of perishable goods, packaging materials, and food-related equipment.
• Familiarity with supplier audits, food quality standards, and regulatory compliance.

3. Skills & Competencies

• Strong negotiation and vendor management skills.
• Excellent understanding of procurement processes, purchase orders, and contract terms.
• Proficient in ERP and procurement software (e.g., SAP, Oracle, Zoho, or Procurement Express).
• Good knowledge of local and international sourcing, import/export procedures, and customs regulations.
• Analytical and cost-conscious approach to supplier evaluation and purchase decisions.
• Attention to detail, especially in terms of expiry dates, shelf life, and product specifications.

4. Key Responsibilities

• Source, evaluate, and negotiate with vendors for F&B raw materials, packaging, and services.
• Issue purchase orders and ensure timely delivery of goods to support production and operations.
• Monitor stock levels and forecast procurement needs in coordination with supply chain and production teams.
• Ensure procurement activities comply with quality, hygiene, and food safety standards.
• Maintain accurate records of purchases, pricing, and supplier performance.
• Liaise with the finance department for invoice processing and budget tracking.
• Continuously assess and improve procurement strategies to reduce cost and enhance efficiency.

5. Behavioral Traits

• High integrity and ethical approach to procurement.
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize, and work in a fast-paced environment.
• Collaborative and team-oriented mindset.
• Problem-solving attitude with a focus on continuous improvement.

Let me know if you’d like a full job description format or need it adapted for a specific role level (junior/senior) or company setting (e.g., restaurant group, food factory, catering service).

You said:yesChatGPT said:

Great! Here's a full job description for a Procurement Officer – Food & Beverage (F&B), tailored for a mid-level role in a restaurant group, catering business, or food production company:

Job Title: Procurement Officer – Food & Beverage (F&B)Location: [Insert Location]

Department: Procurement / Supply Chain
Reporting to: Procurement Manager / Head of Supply Chain
Employment Type: Full-Time

Job Summary:

We are seeking a detail-oriented and proactive Procurement Officer to manage purchasing activities across our F&B operations. The ideal candidate will have a strong background in sourcing, negotiating, and procuring perishable and non-perishable goods, while ensuring the best balance of quality, cost, and timely delivery. This role is key to maintaining smooth kitchen, production, and outlet operations by ensuring consistent availability of essential items.

Key Responsibilities:

• Source, evaluate, and negotiate with local and international suppliers of food ingredients, beverages, packaging, kitchen equipment, and services.
• Prepare and issue purchase orders based on operational needs and stock levels.
• Ensure timely and accurate delivery of goods to central kitchen, outlets, or production sites.
• Monitor inventory levels and coordinate with warehouse and kitchen teams for forecasted demand.
• Verify supplier compliance with quality standards, food safety certifications, and hygiene requirements.
• Manage relationships with suppliers and maintain an updated vendor database.
• Track and report key procurement metrics such as cost savings, delivery accuracy, and supplier performance.
• Collaborate with the finance team to ensure timely invoice matching and payment processing.
• Stay updated on market trends, new suppliers, and price movements in the F&B sector.
• Support internal audits and documentation for traceability, food safety, and regulatory compliance.

Requirements:Education & Certifications:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Professional certification (e.g., CIPS, CPSM) is a plus.
• Knowledge of HACCP, ISO 22000, or other food safety standards preferred.

Experience:

• 2–4 years of experience in procurement, purchasing, or sourcing—preferably in the food service, catering, or hospitality sector.
• Familiarity with ERP systems (e.g., SAP, Oracle, Zoho) and procurement software.

Skills:

• Strong negotiation and cost analysis skills.
• Excellent communication and supplier relationship management.
• Good knowledge of F&B product specifications, shelf-life, and quality control requirements.
• Ability to multitask, meet tight deadlines, and handle last-minute sourcing requests.

Behavioral Traits:

• Ethical, reliable, and detail-oriented.
• Team player with a problem-solving attitude.
• Able to work independently with minimal supervision.

Job Type: Full-time

Pay: QAR10,000.00 - QAR11,000.00 per month