Overview
GovCIO has a fantastic opportunity for an Executive Administrative Assistant to provide support to the Air Force and U.S. Space Force at Al Udeid Air Base in Doha, Qatar.
Responsibilities
- Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top-Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication.
- Complete required security and administrative training as directed by SPACECENT.
- Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
- Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
- Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
- Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers.
- Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and accessibility.
- Assist in the handling and processing of awards, decorations, and evaluations.
- Evaluate administrative processes and make recommendations for improvements.
- Execute quality assurance activities in support of administrative processes and documentation.
- Assist in the development of administrative procedures and review existing procedures for optimization.
- Assist as a liaison between SPACECENT and other organizations for administrative matters.
- Advise SPACECENT leadership on administrative best practices and procedures.
- Respond to all government inquiries in a timely manner. Any inquiry that doesn’t fall under any task listed above will be considered a task with a suspense date of no later than 3 business days from the date of the request, unless a different timeline is specified. Examples of inquiries are status of tasks, timelines, and estimated completion dates.
- Attend recurring, scheduled and short notice (4 hours) meetings on AUAB with Government personnel in person or virtually.
- Coordinate and attend off-site meetings or engagements as needed to support leadership schedules, verify logistical requirements, and ensure readiness for official functions or events.
- Demonstrate proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, and SharePoint) to prepare, edit, and submit weekly status reports, calendars, and task trackers to senior leadership and stakeholders.
Qualifications
High School with 3 - 6 years (or commensurate experience)
Required Skills and Experience:
- High School Diploma or GED equivalent
- Experience with TMT and 4+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required. Will accept a Bachelor’s degree in Business, English, Management, Communication, Office Administration in lieu of 4 yrs exp. (BS with 0 years experience)
OR all the following criteria:
- The specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance.
- Valid driver's license to operate Mission vehicles.
- Knowledge of executive-level administrative support functions in an overseas or international military environment.
- Knowledge of correspondence management, task tracking systems (e.g., TMT), and protocol procedures sufficient to advise leadership and support complex organizational coordination.
- Must have good strong awareness of communication handling, including the ability to support operations in classified environments compliant with DoD and host-nation regulations.
- Proven ability to communicate effectively with individuals at all levels, both orally and in writing.
- Highly skilled in customer service and diverse stakeholder engagement.
- Ability to multitask effectively in a fast-paced environment, under stress and within time constraints.
- Able to work under minimal supervision.
- Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).
- Clearance Required:TS/SCI
Preferred Skills and Experience
Company Overview
GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?
What You Can Expect
Interview & Hiring Process
If you are selected to move forward through the process, here’s what you can expect:
- During the Interview Process
- Virtual video interview conducted via video with the hiring manager and/or team
- Camera must be on
- A valid photo ID must be presented during each interview
- During the Hiring Process
- Enhanced Biometrics ID verification screening
- Background check, to include:
- Criminal history (past 7 years)
- Verification of your highest level of education
- Verification of your employment history (past 7 years), based on information provided in your application
Employee Perks
At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:
- Employee Assistance Program (EAP)
- Corporate Discounts
- Learning & Development platform, to include certification preparation content
- Training, Education and Certification Assistance*
- Referral Bonus Program
- Internal Mobility Program
- Pet Insurance
- Flexible Work Environment
*Available to full-time employees
Our employees’ unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.
Posted Pay Range
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.
