Communication

Internal Communication:
All Logistics staff

Purpose:
To communicate and exchange information on necessary Logistics related operations

External Communication:
Clients, Suppliers and Customers/Visitors

Purpose:
To exchange clear and effective communication with regards to the Logistics operations;

Occupational Health & Safety and Environment

Accountability:
Are accountable for their acts and omissions.

Responsibility:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:
To stop work if they think the work is unsafe.

Education & Professional Qualification:
Passed 12th or 13th standard

Professional Experience:
1-2 year work experience in a closely related position

Geographic Experience:
N/A

Computer Skills:
Basic knowledge of MS Office

Language Skills:
Working Knowledge of English & Hindi

Market/Industry/Functional Knowledge:
N/A

Key Roles & Responsibilities

Attend telephone calls, forward information by receiving and distributing communications; collecting and mailing correspondence and copying information
Operate office machines such as photocopiers and scanners, facsimile machine
Monitor office stationery, various supplies and maintain minimum levels.
Sort, and ensure to maintain proper file records, tender submissions as and when required and maintain confidential information.
Make logistical arrangements, inform the drivers for tender collections, materials dispatch/collection, etc.
Receive Overtime booking sheet, make data-entry and arrange transport accordingly
Assist in gate passes preparation as and when required.
Monitor vehicles maintenance through the responsible team.
Monitor the tidiness of administration office, client's offices, washrooms, canteens, etc. and allocate cleaners to proper jobs
Monitor food distributions of employees in Logistics.
Assist in various Administrative related works and daily operational activities as and when required
Attend the reception desk as and when required and arrange refreshments for office meetings and guests
Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
Work safely at all times, protecting the health and safety of everyone in the workplace
Perform other job-related duties as assigned by the Management