Job Overview:
Document Expeditor is responsible for ensuring the timely submission, review, and approval of vendor and contractor documentation in line with project schedules. This role is critical in maintaining the flow of technical and quality documentation required for procurement, fabrication, inspection, and delivery of materials and equipment.
Key Tasks and Responsibilities:
Document Tracking & Coordination:
- Monitor and expedite the submission of vendor and contractor documents.
- Track document revisions and ensure timely resubmission of overdue or rejected documents.
- Maintain accurate logs and status reports of all documentation.
Vendor & Stakeholder Communication:
- Liaise with suppliers, contractors, and internal teams to ensure document deliverables meet project timelines.
- Follow up on late submissions and coordinate mitigation plans with vendors.
Compliance & Quality Assurance:
- Ensure all documents comply with project specifications, contractual requirements, and quality standards.
- Coordinate with engineering, QA/QC, and document control teams for technical reviews and approvals.
Reporting & Documentation:
- Prepare regular expediting reports highlighting document status, delays, and corrective actions.
- Support audits and inspections by providing up-to-date documentation records.
Project Support:
- Participate in pre-inspection meetings and vendor kick-off meetings to align documentation expectations.
- Support logistics and procurement teams by ensuring documentation is in place for shipping and customs clearance.
Essential Qualifications and Education:
- Bachelor’s degree in Engineering, Supply Chain, Business Administration, or a related field.
Experience:
- Minimum 3–5 years in document expediting or vendor document control within EPC oil & gas projects.
- Experience with ADNOC, ARAMCO, QG,NOC or similar clients is a plus.
Technical Skills:
- Proficient in document control systems (e.g., Aconex, SharePoint, EDMS).
- Strong knowledge of procurement and fabrication workflows.
- Familiarity with ISO standards and project documentation requirements.
Soft Skills:
- Excellent communication and coordination skills.
- Detail-oriented with strong organizational and time management abilities.
- Ability to work under pressure and manage multiple priorities.
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