Executive Secretary
To provide professional, proactive, and comprehensive support to Managing
Director (MD). And to be the Focal point for the MD and responsible for
requests, communications, and action them in a timely and appropriate manner.
Job Responsibilities
-Provide proactive diary management and coordination of meetings and all
related arrangements i.e. travel arrangements etc.
-Use judgement when scheduling meetings; determining the purpose of the
meeting and the time that will be required and ensuring all relevant meeting
documents (including agendas, pre-reading, prep, action updates and input from
the team) are available prior to the meeting.
-Have regular reviews to revisit current priorities to ensure the meeting
schedule is optimized.
-Manage the MD's email at all times and delegate emails to the team where
appropriate ensuring they are tracked to completion.
-Ensure all actions are logged, tracked and completed in a timely manner.
Skills and Experience
-Bilingual candidates with solid experience in Executive Assistant role
-Understanding of the sensitive nature of the functions work and maintain
strict confidentiality at all times
-Exceptional organization skills with an ability to priorities an often
conflicting workload
-Excellent administrative skills with the ability to introduce and manage
procedures into a dynamic and evolving environment
-Excellent time management and self-organization skills with the ability
to work effectively to tight timescales and under pressure/stressful situations
-In depth working knowledge of Office applications
Other Skills
Process Improvement, Problem Solving, People Skills, Teamwork, Managing
Processes, -Emphasizing Excellence, Strong creative and analytical thinking.
Other Requirements
-Visa Transfer is mandatory
-Locally available in Qatar with valid QID and NOC